NightVision ToastMasters

Hi, folks.

I thought this might be a good opportunity to clarify what the buttons do on the roster page, especially now that a few of you have demonstrated the “Send Roster” button… :-)  

For the Chair / Toastmaster only

• “Send Roster” button - clicking this button will immediately email the duty roster to all members.  Only the Toastmaster should be clicking this button.  Unless there’s no Toastmaster, and then someone else will be responsible, etc.  The custom notes at the top will be included at the top of the email, in bold.  These notes are not saved, and are not otherwise visible to anyone except the person who typed them.
• “Edit/Delete Roster” - most of the time, you won’t see this option, unless you’re the Toastmaster.  Only the Toastmaster should be clicking this, and only according to the procedure outlined in the Chairing Tips (so that we can keep an accurate history of meeting roles).

For Anyone

• “Print Roster” button - clicking this button doesn’t actually print anything, it only opens a web browser window containing the roster.  Anyone can click this.  Click it as often as you like - really, it’s ok.  (The Toastmaster may also choose this, if they would like to cut&paste the roster, and modify it - for example, into an agenda.)
• “Update Notes” - this will add a note specific to you, prefixed with your name, and will not affect anyone else’s notes.  Anyone can click this.  As often as you like.  This is where you can indicate “Regrets”, or the theme (for the Toastmaster), or that you’d like to go out for drinks afterwards, or that your cat has had kittens, or anything else.

If you have any questions, or can’t figure out how to change something on the roster, email the Toastmaster (by clicking the little mail envelope next to the Toastmasters name on the roster).  The Toastmaster has full edit rights on the roster.

Or if there is no Toastmaster (or if you are the Toastmaster), please email the Webmaster… that’s me.

Hope this helps.
Peter